Millan Enterprises, LLC. - Residential and Commercial Real Estate in Clarksville

Daytime Block – Use of the space from 7:00 a.m. to 4:00 p.m.

Evening Block – Use of the space from 4:00 p.m. to 9:00 p.m.

Entire Day – Use of the space from 7:00 a.m. to 9:00 p.m.

Any additional time outside of reservation block requires approval in advance and will be calculated at $250.00 per hour.

A Building Supervisor will be required for events with over 50 people in attendance, at the discretion of management. The Building Supervisor rate is $50.00 per hour.

• Standard cleaning fee: $300.00
• If extensive cleaning is required, deposit will be forfeited and used to cover the cost of cleaning the space. Cleaning fees will be assessed at the sole discretion of management.

• Flat fee of $500.00 + minimum set up fee of $150.00, based on complexity. Layout must be approved by management in advance.

Millan Enterprises requests a minimum of ten (10) business days to complete the reservation process. Requests for reservations that are made less than ten business days in advance MAY be granted if time and space allow. Requests may be submitted up to 1 year in advance.

Millan Enterprises Staff reserves the right to deny space usage for a group or event if it is physically or operationally impossible to accommodate or if the group or event is in conflict with policies or regulations.

Events will require a meeting with a member of Millan Enterprises staff to review planning and arrangements.

Date holding deposits are non-refundable. Millan Enterprises should be notified of space cancellations at least 48 hours prior to the scheduled event time. We understand that unforeseen circumstances often present obstacles to hosting your event. Although we offer NO refunds, we will work with you to reschedule or walk you through the steps to cancel your event altogether.

Clients who misrepresent an event or affiliation in order to avoid fees and charges will be charged appropriately, may incur additional charges, and may have reservation privileges suspended. Millan Enterprises will be responsible for making these determinations.

Clients are responsible for damages to the facilities, equipment, or inadequate clean-up. A fee may be charged for the repair, replacement, or cleaning of any items within the space, as specified in breakdown below.

Rental rates will be highlighted and acknowledged in separate documents (invoices) and may be calculated hourly, by half days, by whole days and/or a combination of the above. Payments should be made out to Millan Enterprises, LLC. Check and major credit cards are accepted. A credit authorization form is located on the last page of this contract.

The event space is available for rental by request from 7:00AM to 9:00PM. As always, all reservation details are subject to Millan Enterprises approval.

The Jude Room is closed on the following holidays:

• New Year’s Day
• Memorial Day
• Veterans Day
• Independence Day
• Labor Day
• Thanksgiving Day and Day after Thanksgiving Day
• Christmas Day and Day after Christmas Day

Events with special audio/visual and/or lighting needs require written authorization from Millan Enterprises. Any music or amplified sound must be approved prior to the event to ensure other events and daily operations in adjacent areas are not disturbed. Standard equipment use of the tv monitor and other provided hookups are available by reservation. Client assumes all responsibility of equipment during the time of reservation. Damages must be reported immediately to Millan Enterprises.

In the event of any damages occurring to the property, the client will be held solely responsible and will be billed accordingly. No materials or signs of any kind may be affixed by tape, tacks, nails, or glue to the walls, ceilings, equipment or other areas of the facility without prior approval from Millan Enterprises. No confetti, glitter, sparklers, open flame candles, smoke machines, rose petals, or silly string are allowed on the premises at any time. There will be a minimum of $300.00 cleaning fee assessed if any of the items listed above are found in the space post-event. Additional lighting may be used with prior approval from Millan Enterprises.

Event signage must be approved prior to the event by Millan Enterprises. Taping signs to walls, columns, doors, windows, rails, or furniture is prohibited. Easels and stands outside of the reserved space must be approved.

Furniture layouts and floor plans must be submitted to Millan Enterprises five (5) business days prior to reservation. Millan Enterprises should be primarily responsible for setting up any tables or chairs provided at the venue. If outside furniture is rented, setup should be completed by that company or renter of the space. A setup fee will be applied to all reservations needing adjustments to furniture.

Security may be required for events larger than 50 people. The client is responsible for the hire and presence of security personnel, with proof, when required. Millan Enterprises holds the right to ask for proof of security and/or apply fees for the misrepresentation of proof.

You may serve alcohol for your event, however, Millan Enterprises requires Host Liquor Liability Coverage Insurance and Liability which is easily available as a rider policy through the client’s current homeowner’s or business policy. The insurance required hereunder shall have a single limit liability of not less than one million dollars. Millan Enterprises shall be named as an additional insured of said policy for the length of the event. This is the client’s responsibility and the client shall provide

Millan Enterprises with a certificate of insurance naming Millan Enterprises as additional insured.

The client will be solely responsible for any and all property damage to the event space, and any personal injury to guests on Millan Enterprises’ property during the event.

Alcoholic beverages may only be served with food and done so in accordance with all applicable laws. The maximum length of any bar service for an event is five (5) hours with all bar service ceasing 30 minutes prior to the scheduled conclusion of the event. Any alcohol-related problems or disturbances which are not satisfactorily resolved will cause the immediate forfeiture of the entire deposit.

Alcoholic beverages are allowed in the rental space only. Alcoholic beverages may not be consumed in restrooms, parking lots, or other space in the building not included in the rental agreed upon. Alcohol may not be served to minors. Any violation of alcohol use policies may result in closure of the event.

All guests are required to provide a valid ID in order to be served. No one under the age of 21 will be served alcohol. Any guest providing alcohol to a minor will be required to leave the property immediately. Alcoholic beverages are not allowed to leave the premises and must stay within the event space.

At no time will illegal drugs be tolerated. The client is responsible for monitoring their guests for the abuse of these substances. Tolerance of such activity on the part of the client may be cause for immediate termination of the event and may result in limitations of future rentals.

Client is required to remove all equipment and return the space to the same clean condition in which it was found. There is no open flame, cooking, or frying allowed on site. Millan Enterprises requires the caterer to abide by all guidelines listed below.

• Catering prep area is to be returned in the same condition as it was found.
• All trash produced by the catering team or by the event must be bagged andplaced in the dumpster (located on the 2nd Street side of the building).
• Catering prep area must be swept clear of any leftover debris.
• All prep tables and sinks must be wiped clean.
• Warming cabinet and refrigerator must be emptied and wiped clean. Pleasenot leave any food items of any kind in the refrigerator.
• All dishes, glassware, flatware, linens, etc. are the responsibility of the caterer or client.

A cleaning charge will be assessed for post-event cleaning if the event space is not returned to the same clean condition it was found. This may include public areas near the event that have been littered by guests or participants of the event. This also applies to damages to adjacent areas, including restrooms, incurred by guests of the event. All trash must be collected, properly bagged, and disposed of in the designated dumpster located outside the 2nd Street entrance.

It is expected that the space should be returned post-event in the same clean condition as it was found. Please refer to the cleaning checklist provided and outlined below. Cleaning supplies are not provided by The Jude Room or Millan Enterprises. Failure to leave the space in a clean condition will immediately result in a minimum cleaning fee of $300.00 and/or forfeiture of deposit. Millan Enterprises will be responsible for making these determinations.

• All decor should be removed. Any scuffs or damage to walls, floors, or the space in general should be reported to Millan Enterprises immediately.
• Any rental items that were brought in should be prepared for pickup per rental company’s instructions. Any rental pick up that is not immediately after the event must be approved by Millan Enterprises in advance.
• All surfaces should be cleared, cleaned, and sanitized.
• Floors should be swept and spills should be mopped/wiped clean.
• All trash should be bagged and placed in the dumpster. A fine will beassessed if there is any trash left in the event space or kitchen following the event.

Millan Enterprises is not responsible for lost, damaged, or stolen equipment or objects left on the premises at any time. No animals are permitted on the property at any time.Client agrees to indemnify, defend, and hold Millan Enterprises, LLC., its building tenants, staff, and agents harmless of and from any liabilities, costs, penalties, or expenses arising out of and/or resulting from the rental and use of the premises, including but not limited to, the personal guarantee of provision, service, and dispensing of payment by client, its employees, and agents of alcoholic beverages on any Millan Enterprises property. In the event Millan Enterprises, its building tenants, staff, and/or agents, are required to file any action in court in order to enforce any provisions of this agreement, client agrees to pay Millan Enterprises, its building tenants, staff, and/or agents, all reasonable attorney fees, court fees, and costs of suit incurred by Millan Enterprises, including all collection expenses and interest due.

Additionally, all events require event insurance with a minimum of a one million dollar liability policy. Please provide a copy of your policy with Millan Enterprises, LLC named as a holder (Millan Enterprises, LLC 126 Main St Suite A Clarksville, TN 37040). Insurance must be received and approved before the event.

Client is responsible for providing Millan Enterprises with insurance forms certificates for all on-site vendors prior to the event. Millan Enterprises shall be named as an additional insured of all policies for the length of the event.

Video surveillance is professionally monitored and recorded 24/7.

Each rental venue has its capacity listed. For more information, contact Millan Enterprises.

The following events are typically allowed:

Business related events:

• Meetings
• Seminars
• Trainings
• Award Presentations
• Dinners hosted by a business

Nonprofit and government related events:

• Meetings
• Trainings
• Seminars
• Fundraisers

The following events are not allowed:

• Birthday parties
• Weddings
• Parties that are not business or non-profit focused
• Political fundraisers or rallies
• Wedding or baby showers
• Entertainment focused events
• Events whose audience are primarily under 18 years old
• Holiday celebrations
• Any event deemed inappropriate or not related to operations by Millan Enterprises staff

• The Jude Room and The Press are smoke and vape-free facilities. There is a $500.00 fine for smoking or vaping on the property.
• An adult must supervise children at all times while on event premises.
• Proper attire, which includes shirt and shoes, must be worn at all times.
• The client and guests are responsible for adhering to all applicable state and federal laws.
• No candles, votives, sparklers, fireworks, or open flame of any kind. No confetti, glitter, or silly string of any kind.
• Renters may not install any decorations that require nails, hooks, tape, adhesive, or a ladder to put in place. Nothing may be suspended from the light fixtures, fans, or ceiling.
• No animals permitted.

All rules are subject to adjustment, at the sole discretion of Millan Enterprises.